The Situation

Inboxes bursting at the seams

Effective file sharing is key for keeping government organizations moving quickly. But with large files and massive amounts of data, the PortsToronto team found that the tools they were using to share across departments and with third-party vendors simply couldn’t keep up. "We needed to find a better way," said Systems and IT Manager Alex Valcelli. "We needed the capability to securely share large files, but our email server just couldn’t keep up."

Additionally, as a government agency, PortsToronto required a solution that would help them meet Canadian data residency and PIPEDA data privacy compliance. "We had been using other solutions, but Canadian data sovereignty compliance wasn’t an option," explained Alex.

The Solution

Seamless collaboration with Sync

Dropping the other solutions and easing their inboxes proved easy with Sync. Sync’s Team Shared Folders feature allows PortsToronto to share their documents, files, and photos internally across departments instantly. "We now easily move large amounts of data without any worries," Alex said.

Additionally, Sync Links enables PortsToronto to share large files externally with vendors outside their organization without the hassle of email attachment size limits. And Sync’s built-in access controls gives PortsToronto an additional level of security and compliance. "We use the expiry date feature on Links to control access and keep everything safer," explained Alex.

Finally, by switching to Sync, PortsToronto knows their data is always stored in Canada. For government entities with sensitive, personally identifiable information to protect, data privacy compliance and data residency is a must. "PIPEDA compliance was a big draw for us as a Canadian company," said Alex. That, plus Sync’s enterprise-grade security, means their data is safe.

The Outcome

Sync made a splash

PortsToronto works to keep the local community moving, and Sync is there to help every step of the way. "Our entire team absolutely loves Sync," said Alex. Building a sustainable future requires sustainable cloud storage, and now, without worries, PortsToronto is getting their most important work done.